I’ve tried a lot of productivity tools to get better control over my ever-bloating task lists, and none have been as effective for me, as using Gmail with the GTDInbox add-on, and Google Tasks. How I make these work for me is a result of several months of trials, using Google Tasks initially, then with custom labeling and automatic label switching with GTDInbox.
The goal was simple, and that was to attain inbox zero at least once a day. GTDInbox allows me to mark or tag emails containing tasks with action, wait-for, delegated, and finished. After the emails are tagged, they get added to Google Tasks, so that I’ll have an easy way to pull up a related email for a particular task. Lastly, these emails get archived, keeping the goal of inbox zero in mind, always.
What tools do you use, and have you already gotten into a rhythm of using these efficiently while working?